The best POS and inventory software for businesses in Ghana.

Most shops in Ghana run on three separate things: a notebook for sales, a rough count of what is left on the shelf, and the owner's memory for who still owes money. It works until the shop grows. Then stock goes missing without anyone noticing, the fast movers run out on a Saturday, and nobody can say what the month actually made.

TailoredFlow replaces all three with one system that updates itself as you sell.

Point of sale

Sell from a phone, tablet or computer. Scan a barcode or search by name, take cash, Mobile Money or card, apply a discount, then print the receipt or send it to the customer by email or SMS. The Mobile Money and card can be collected through TailoredFlow itself if you want it that way; see payments. Each sale writes itself into your stock and your day's takings at the same moment, so the count on the screen is the count on the shelf.

Inventory management that matches how you actually buy

Stock arrives by the case and leaves by the piece. TailoredFlow handles the conversion for you (case, pack, piece, yard or pill), so receiving twenty cartons and selling a single sachet are the same item, counted correctly. Set reorder points and get told before a fast mover runs out rather than after. For anything with a shelf life, batch and expiry alerts warn you while the stock is still sellable.

Sub-selling units, each with its own price

One product, as many selling units as the trade needs. A carton holds twelve packs, a pack holds twenty-four pieces, and you say so once. From then on the counter offers the unit, not the arithmetic: pick carton, pack or piece at the point of sale and the right quantity comes off the shelf. Stock is always held in the smallest unit, so the two ends of the business, receiving in bulk and selling singles, can never drift apart.

The part that makes it worth money is the price. Every unit can carry a price of its own, so a carton is a real bulk deal rather than twelve times the piece price, and your staff cannot invent the discount at the counter. Anything you leave unpriced is worked out from the single-unit price, so you only set the ones that matter. At the end of the month the unit-mix report puts the two side by side: how much moved in each unit, what it actually earned, and what the same stock would have earned sold one at a time. That gap is the bulk discount you gave away, in cedis, instead of a feeling.

Orders, deposits and quotations

For businesses that take work in advance, an order runs from first measurement to delivery: what was agreed, what was paid as a deposit, what is still owed, and which member of staff is working on it. Send a proforma quotation and turn it into an order when the customer agrees.

Credit, staff and reports

Sell on credit and keep a proper ledger of who owes what, then take repayments against it at the counter. Give staff their own logins with role-based permissions so they can sell without seeing your margins. At the end of the month, pull reports your accountant will accept instead of reconstructing the period from memory.

A POS that only writes down what you were paid is half a POS. TailoredFlow can collect the payment itself: at checkout the customer pays by MTN Mobile Money, Telecel Cash, AirtelTigo Money or card, the sale marks itself paid the moment the money actually lands, and we settle it to your account. No prompt sent from a personal wallet, no screenshot to squint at, and no arguing at close of day about which sale the money in the phone belonged to.

It is opt-in, and off by default. Leave it off and nothing changes: the checkout keeps its ordinary MoMo and card buttons, which record that money reached your own wallet or terminal and that you confirmed it. Turn it on and you need to send us your Form A first, because at that point we are handling your money and we would rather be able to prove whose it is. Everything else we already have from your business profile.

Once it is running, every payment shows up under Payments received with its channel, its status and the sale it belongs to, and the money moves out to you without you having to ask. Reconciliation stops being a job.

The cheapest sale you will ever make is the second one to somebody who already bought from you. TailoredFlow already knows who those people are, so the campaign is built from the customer list you have been filling in at the counter all along, rather than a spreadsheet you have to assemble first.

Write the message once and send it under your own registered sender ID, so it arrives from your shop's name and not a random short code. Personalise it and each person gets their own name in the text. Before you send, you see exactly what it will cost: how many parts the message splits into, how many recipients survive cleaning, and the total in cedis. Afterwards you follow it per recipient (sent, delivered, failed) instead of hoping.

Campaign credit is prepaid and topped up with Mobile Money, separate from your subscription. You spend what you have loaded and nothing more, so a campaign can never quietly run up a bill. Use it for a promotion, a restock, a public holiday, or the quiet Tuesday that needs help.

TailoredFlow is one product with a different shape depending on the trade you are in. You pick your business type when you sign up and the screens follow.

Retail shops, supermarkets and provision stores

The core case: barcode scanning at the till, multi-unit stock, supplier records and purchase orders, and daily takings you can check without being in the shop.

Pharmacies

Batch and expiry tracking with alerts, dispensing by pill or pack, and a product lookup so the right item is found quickly at the counter.

Restaurants and food service

Table and floor management, orders sent to the kitchen, and ingredient stock that draws down as dishes are sold. Restaurant accounts are set up by our team rather than through self-service signup.

Tailoring houses

Client measurements kept on file, orders tracked from fitting to delivery with deposits recorded, and a calendar of what is due when.

Boutiques

Stock tracked by size rather than as a single quantity, client records, deposits on pieces ordered in, and customer credit where you offer it.

Anything else sold over a counter

The five above are the setups with screens of their own. Everything else runs on the general retail path, which is most of the trade in Ghana: hardware and building supplies, electronics and phone shops, spare parts, cosmetics, bookshops and stationery, agro and farm inputs, drinks retail, salons and beauty supply, wholesalers and warehouses. Pick Shop when you sign up and you get barcodes, suppliers, multi-unit stock and a fast till: enough to run any counter that takes stock in and sells it out, whatever you happen to sell.

Try it on your own stock

The trial is the whole product for 30 days. No card, no call required. Load your real items, sell a few things, and see whether the numbers match your shelf at closing.